Always review your proposal and its formatting in the exact way your client will receive it. A pro tip is to ensure that electronic submissions can still be easily and properly printed. There are still many decision-makers who prefer a paper copy.
You wrote a proposal that persuasively sells your solution to a client’s problem. Now, you need to make it look great.
Skimming a document is much easier with a table of contents. The table consists of each heading and subheading and associated page number.
Your title page should immediately sell your proposal. Read the following title examples and see if it makes you want to read more of the document:
Examples
Your preparation process should have identified the key concerns or decision points, which are formatted to be easily found. You may also be familiar with the style they find most useful. These considerations allow you to format with the reader in mind.
Important or bulky information can be presented more clearly using lists or tables. These forms naturally draw the eye of the reader. Their separation from paragraphs adds importance to that information.
Some RFPs must be submitted with proposal sections directly answering to RFP sections. Clients may have document length or font instructions. Other clients have no directions and prefer creativity in the document.
If you are submitting the document in a PDF format you can create a linkable table of contents. That way the reader can easily jump to a section of the proposal. You can view a tutorial on how to do this in Microsoft Word here.
From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584
From,
Eleanor Jennings
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470
We, Elite Laundry Services, are working in this industry since 2010. We are known for our user-friendly and reliable services across the state. Recently we have come to know that your garment factory needs laundry services on a regular basis. Therefore, we take this opportunity to offer our services at economical rates to your company.
I’m awaiting your positive response. Thank you!
From,
Daniel Malone
2136 Adipiscing Av.
Lima RI 93490
(360) 669-3923
Sample 10: Free Business Proposal Rejection Letter
It is also important to start a business letter properly since many people goof up this part.
I, Ruth Stevens, am writing this on behalf of Global Cloud Services. We are in an IT firm and we have worked on several international projects since 2011.
Recently, we got to know about the exceptional content writing services you offer for your clients. Therefore, we consider it a good opportunity to offer you a partnership with our firm. We ourselves require a lot of content in various niches and we can also use our contacts to get more and profitable work for you. I think that together we can grow exponentially and would like to hear from you soon on this matter.
Thank you for giving us your valuable time.
I, Kevin Reaves, am writing this letter on behalf of Aqua Away that supplies water purifiers to industrial and residential projects. We are working in this industry since 2011 and we take pride in being one of the most reliable brands in the market today.
We have heard that your company, Arnold Engineering requires water purifiers for different hydro plants and projects. Therefore, I’m writing this letter to offer our product ‘Escrow Water Purifier’ which is compatible with all the hydro plants. You will find the details of this product in the attachment and you can also call me on 1234-234234 for more details.
This letter is usually used by non-profit organizations and NGOs to collect funds from a business.
Whether it’s building attractive websites, designing business cards, company swag, stationery, or some market research project that needs to be done, our freelancers can get it done for you.
[Sender.Company] ‘s professional fee is guaranteed for a ninety (90) day period, if the candidate voluntarily resigns within that period. [Sender.Company] provides 100% free replacement.
[Sender.Company] provides top consulting alent quickly and at no additional cost. We work on W2, 1099 contracts and take care of all the hassles like payroll, taxes, time tracking, and workers comp insurance. Each candidate of ours is well screened and referenced for our client’s satisfaction.
We have an 85 percent fill ratio for every open position we partner for.
Pricing
This Recruitment proposal outlines our company information, benefits, services offered, pricing and terms of our services.
[Sender.Company] is a boutique staffing company serving bay area sincу 2008. [Sender.Company] has been immensely successful in creating a global network of highly adept intelligent workforce that can help a company achieve their mission-critical projects and goals. Keeping pace with projects and being on the look out for the extremely talented individuals has become ever more challenging. Here is where [Sender.Company] comes into play to bring the best suited talent for your company.
You need to fill a role but before that you want to be doubly sure that it’s the right fit. No problem at all, we provide temp-to-hire resources who can work for you on a short term contract. If everything goes well they can be hired as a full-time resource.
If the business rejects a resource sourced by [Sender.Company] and wants to bring the same resource on-board within 6 months afterwards, it will be considered a [Sender.Company] candidate and [Client.Company] pays the full fee applicable for the resource.
If you’re wondering how to close more sales and win more clients with your proposals, you’re in the right place.
You need to ensure the client knows how to reach out throughout the life of a project. With a collaborative focus, you can also set ground rules. This can include proposals for touch-base meetings, status reports, and more. Communication is really about outlining the boundaries of the proposed project itself!
Make sure your business proposal makes the decision to hire you an easy one. For starters, cut the number of options and packages you offer in your proposal. Presenting your client with more than three options can lead to decision paralysis.
The Buzzer proposal template has 52 pages in total. That's more than enough to provide all the details about the project, cost estimations, and other important information. Edit the template using InDesign. It includes A4 and US letter paper size.
20 Great Business Proposal Ideas for 2021
Here's a tutorial on how to convert PDF documents to Word and Word documents back into PDF files:
Your business proposal will consist of several different sections. So, use text formatting to make it more visually appealing. Use headings to signify the beginning of the next section and make the text larger than your usual paragraph size. You can also use bold text for the headings to make sections easier to spot.
A few visual elements here and there can make your proposal more appealing and break up long paragraphs of text to make your creative proposal easier to read. There are several ways to include visuals in your proposals.
This proposal is effective because it provides a clear, specific solution to the client’s problems. It opens with a value-oriented executive summary. The scope of services provides brief but informative summaries of the offered services.
These examples are prepared by proposal software companies. All are free to view without registration. These templates are useful references but must be used with caution. Structure, headings, or formatting that appear sleek in one context can be confusing or impractical for your client. Take the most valuable elements of these examples and integrate them into your customized proposal.
A simple but effective proposal. The introduction focuses on client needs (and would be more specific in a real-world document).
Critique: It could be improved by shifting the language from general CRM best practices to how the company can specifically offer them based on this proposal. Again, the About Us section should come after the benefit-to-client details.
Financial Services Proposal
Critique: The executive summary leaves much to be desired. Every sentence should be persuasive and specific, whereas this text is uninspiring and unclear.
The flow and content of this proposal are strong, with one significant exception: the About Us section.
Critique: The Introductory letter and Executive Summary have strong, persuasive elements that refer to specific client needs. These two elements could be combined to strengthen the first section. Again, the About Me should be presented after the solution.